Update #7 from the Speakers Trust Board – JUNE 2017

Dear Colleague,

Welcome to the latest update from the Board of Trustees of Speakers Trust. Our most recent board meetings were held 23rd February and 27th April at 55 Gracechurch Street. The meetings commenced at 6.30 pm and finished at 9.00pm and a synopsis of the meetings follows.

 

OVERVIEW

A key focus for our 2016/17 Business Plan was to improve measurement, increase grant funding and expand our geographical reach. The first half of the year has produced positive results in these areas and I will update our stakeholders in my next update.

 

BOARD MEETING 27 April 2017

Attendees: Sean Kennedy (SK), Julie Holness (JH), David Butter (DB), David Norris (DN), Fiona Wilkinson (FW), Michael Ronayne (MR), Rupert Pennant-Rea (RP), Cindy Rampersaud (CR) and Shaninga Marasha (SM)

 

Apologies: Martin Clifford-King (MCK), Andrew Billington (AB)

 

Section One – Procedural Items

  • Minutes from previous meeting were approved

 

Actions from previous meeting/matters arising:

  • Terms of Reference and Minutes of meetings for all committee to be put on the charity`s Drop Box
  • Salary and appraisal processes to be developed and documented
  • English Speaking Board – upload paper re options
  • Minutes of Development Committee to be completed

 

Section Two – Reports and Papers

CEO`s Report:

  • Grant funding: New grant noted and JH/Team congratulated
  • JPSOC: Discussions to be held on CEO time
  • Financial Tracker: New doc and process approved
  • Digital platform: Contracted with Lets Create; back end support from Woooba. Possible support from CIO type person as a volunteer consultant
  • Partnerships: Possible new partners noted – emphasis on the right matches and protecting ST IP
  • HR: Updates received from JH

 

Finance Report: MCK report summarised as positive momentum, though noted trading is below financial objectives. Largely due to timing variances, which points to need to be more cautious over time lags in future years. Reserves in place to cover in the short term. Trading is 50% higher than a year ago.

Development Committee: TOR agreed. Sponsors for national roll out – starting conversations and approaching multiple supporters. Individual donors programme being developed. Patrons – continuing to approach potential patrons. Ambassadors  – could be younger, well know supporters. Friends  – invitation to be included in Grand Final programme.

Governance Committee: Noted

Founders Report: Noted

Chair`s Report: Noted.

 

Section Three – Strategic

Business Plan – Progress being made on implementation of the plan noted.

Strategic Plan – Priorities agreed to be (1) national reach; (2) extend age range once year 10 programme is established. Trustees note need to avoid `mission creep` i.e. hard to young people where research demonstrates longer, specific interventions are needed to be effective. Potential collaboration between The Children`s Society, Speakers Trust and CBI to be explored.

 

Section Four – AOB

Future agenda – agreed to take strategic topics first when appropriate. Changes to April board meeting to be made to accommodate MCK.

Warmest regards

Sean Kennedy

chair@speakerstrust.org

 

BOARD MEETING 23rd February 2017

 

Attendees: Sean Kennedy (SK), Andrew Billington (AB), Julie Holness (JH), David Butter (DB), David Norris (DN), Fiona Wilkinson (FW) and Martin Clifford-King (MCK)

Apologies: Michael Ronayne (MR), Rupert Pennant-Rea (RP), Cindy Rampersaud (CR) and Shaninga Marasha (SM)

 

Section One – Procedural Items

  • Minutes from previous meeting were approved

Actions from previous meeting/matters arising:

  • Terms of Reference and Minutes of meetings for all committee to be put on the charity`s Drop Box

 

Section Two – Reports and Papers

CEO`s Report:

  • Website: There is a high degree of confidence that some funding will be secured from by the end of March, although may be less than requested. Alternative proposal needed if this doesn’t happen. Design consultant`s plan to be sent to Trustees
  • HR: Board noted a process for annual appraisals, benchmarking of T&Cs, to be reviewed by the Governance Committee
  • Trading and Fundraising: To create a grid of opportunities, status of applications, amount involved by year etc
  • English Speaking Board: various packages to be considered at the next board meeting

Finance Report: MCK reported deficit of £20k end Jan vs target of £13k surplus. This is primarily due to timing, although does include one project that will not progress. It was noted activity is skewed towards summer; future annual budgets will reflect this imbalance.

Development Committee: Report noted and minutes in Drop Box

Governance Committee: Competitors – networking via Voice 21 agreed to be a priority. Grievance policy – policy to be adapted to include Chair/CEO protocol. Organisation chart filed under HR in Drop Box.

Founders Report: Noted

Chair`s Report: Noted.

 

Section Three – Strategic

Business Plan – Plan progress report agreed to discuss exceptions only going forward. For 2018, JH to produce draft, key points document, for discussion at April board meeting.

Strategic Plan – Note changing environment impacting funding and impact measurement will be needed to support applications. Strategy sub-group to meet (date TBA). Board Strategy agreed 20 July 2017.

 

Section Four – AOB

Dates and time for events and meetings agreed

Warmest regards

Sean Kennedy

chair@speakerstrust.org

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